5 Tips for Choosing the Right Nationwide Group Caterer

Whether it’s for a one-off corporate event or a full season of tours and charters, coordinating group catering across multiple locations on a national level can be a daunting and challenging task. Thankfully, a handful of nationwide group catering order and delivery services exist to help simplify this process, effectively taking various stressors and inconveniences out of the equation. With that said, however, not all of these providers are created equal.

So how do you choose the best provider for your nationwide group catering needs? Here are five tips to keep in mind that clients of BOX’D tell us helped them make their decision:

1. Look for experience. Do you need to feed several different office locations across the country simultaneously? Do you require multiple deliveries per day to accommodate various work shifts? Perhaps you need meal deliveries to atypical locations, such as airport FBOs or en route to different sites on bus tours. Whatever the case, a provider with a track record of successful group catering in your specific industry and/or feeding scenario is more likely to deliver the results you need.

2. Consider the menu. Make sure the provider has menus that are appropriate for your needs, and that they can accommodate dietary restrictions or special requests. If you are planning on ordering on a regular basis, a good assortment of menu options is also important in order to promote variety. Don’t see any menus that are just right? Ask about the ability to customize menus based on the specifics of your event.

3. Evaluate volume capabilities. Just because a nationwide group catering provider has several vendor options in a particular area doesn’t mean all are capable of reliably producing and delivering hundreds — or even thousands — of meals. Consequently, if you need to feed a significant number of people per location, it’s imperative that you select a provider who specializes in large-volume group catering and has personally vetted its vendor network for both quality and reliability for this type of scale. 

4. Assess the level of support you’ll receive. Nationwide catering can be complex, so make sure the provider has a convenient and streamlined system in place for comprehensive order management. To gauge your level of support, start by asking these questions:

» Is there a single point of contact for all orders, delivery status updates, and other communications — or will you have to be in touch with multiple representatives, vendors, and/or delivery drivers throughout the process?

» Can someone who is familiar with your account be reached around the clock, and how easy will it be to make changes to orders once placed? 

» Can billing be consolidated, or will there be invoices for each location?

5. Inquire about up-charges and hidden costs. Taxes and service fees can greatly add to what initially seems like a great price, so be sure to get a detailed quote covering all costs from the provider(s) you’re considering. This will help you compare prices and ensure you’re getting the best value for your money.

For additional tips and advice — or to learn what sets BOX’D apart from other nationwide group catering providers — please don’t hesitate to reach out online or by phone today. A core member of our team will be happy to answer your questions and assist in any way we can.